Project Execution & Leadership

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Project Execution & Leadership Derek Hendrikz www.derekhendrikz.com

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Copyright © 2014 Derek Hendrikz Consulting www.derekhendrikz.com

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Managing the Project Team www.derekhendrikz.com

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if you can’t measure it you cannot manage it www.derekhendrikz.com

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Fundamentals of Human Performance www.derekhendrikz.com

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Ability / Motivation Ratio Motivation (Attitude) Ability (Knowledge & Skill) Team Player Wrong Appointment Hostage Taker Super Star www.derekhendrikz.com

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basic performance continuum 1 5 10 10+ Wrong Appointment Develop Reward Motivate www.derekhendrikz.com

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Managing the Project www.derekhendrikz.com

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you'll Find the Problem here Structure; Systems; and Culture. www.derekhendrikz.com

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Qualities of a good Project Manager: Innovative and maintains stability. Sees the big picture whilst getting hands dirty. Encourages individuals, but stresses the team. Hands-off / hands-on (knows when to intervene and when not to). Flexible but firm. Aligns team vs. organizational loyalties. www.derekhendrikz.com

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Characteristics of a good Project Manager: Systems thinker. Personal integrity. Proactive. High tolerance towards stress. General business perspective. Good communicator. Effective time management. Skillful politician. Optimist. www.derekhendrikz.com

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Project Control Involves… Reporting the progress of the project against the plan. Analysing the reasons for variance between progress & plan. Taking action to eliminate variance. www.derekhendrikz.com

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Macro & Micro Monitoring: Macro Monitoring: Includes overall business objectives, time, quality & budget. Micro Monitoring: Includes tracking individual tasks; that they have been initiated, that they are running on track and that they are due to complete as planned. www.derekhendrikz.com

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Project Status Reports: Completion of delegated tasks. Completion of key stages. Any work that is behind schedule & why. Any issues that need to be resolved. Any difficulties anticipated in the near future. To compile a project status report, you will need the following information: www.derekhendrikz.com

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Important questions to ask when evaluating projects: Is the project on schedule? Is it within the allocated budget? Have the milestones been achieved? If not, what action has been taken to correct the situation? www.derekhendrikz.com

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Monitoring Involves: The time spent on project tasks. The resources used (people, materials and equipment). Compliance with applicable quality standards. www.derekhendrikz.com

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Possible actions that can be taken to rectify problems: Split key stages to avoid each following another in sequence when there is no necessity to have one in place before the next. Re-evaluate dependencies in your logic diagram. Make use of slack time to speed up tasks. Minimise duplication of effort. Renegotiate lengthened time scales if an unanticipated problem caused delay that cannot be recovered. Decrease staff to increase other resources. www.derekhendrikz.com

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Current problems with project performance... www.derekhendrikz.com

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2 Questions!!! Do our cost calculations correctly reflect reality of the project? Do our cost values effectively represent the effort which was spent to execute the project? www.derekhendrikz.com

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Problems in project cost measurement: There is no way to directly measure project costs. Project cost measurement is always an indirect process, sometimes very indirect. Behind project cost measurement are human beings who can make mistakes and misinterpret the rules. In worst cases, there could be humans who have an interest in distorting cost values. www.derekhendrikz.com

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Reducing Project Duration www.derekhendrikz.com

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Advantages of reducing project duration It saves cost (long term); It enhances organisational growth and expansion; It enables the organisation to move on with other core business activities; and It enhances overall organisational effectiveness and productivity. www.derekhendrikz.com

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One effective way to reduce project duration is to shorten the dependency flow of project tasks. Copyright © 2012: Derek Hendrikz Consulting www.derekhendrikz.com

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options to Accelerate Project completion: Adding of resources; Outsourcing project work; Scheduling overtime; Establishment of a core project team; Do it twice – Fast & Correctly; Fast track dependencies and critical paths; Brain-storm time savers; Reduce the project scope; Phase the project delivery; and Compromise quality. www.derekhendrikz.com

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Project Leadership www.derekhendrikz.com

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Managing Project Change www.derekhendrikz.com

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Resistance to change – often caused by: Conflict of interest. Low tolerance to change. Differing assessments of the need for change. Misunderstanding or lack of trust. www.derekhendrikz.com

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se7ven Laws of Redundancy We’re different We’re the same Do what worked yesterday! Mediocre is good enough Mistakes = Failure Goodness of sameness We know our business….. www.derekhendrikz.com

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Stay Relevant through Power Leading Lead from the front… If you take the fame… you’ve gotta take the blame.. DO NOT… Major in Minors… www.derekhendrikz.com

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Effective Communication will insure that: The project team responds to the changing needs of the project and works to the best of their ability. You get the information you need to help you monitor and control project tasks. The stakeholders respond positively to the progress of the project, and remain committed to its success. www.derekhendrikz.com

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Managing Conflict: Treat conflict as a perceptual difference. Place your own assumptions on ice. ‘First seek to understand – then to be understood’. Separate people from problems. Go for win-win solutions. www.derekhendrikz.com

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