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Google Apps Security: 13 Steps to Peace of Mind

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Google Apps Security: 13 Steps to Peace of Mind Presented by


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About Spanning Backup for Google Apps Most trusted provider of backup and restore for cloud applications, enabling our customers remove the risk of data loss and be fearless in the cloud. Cloud–to-cloud service Daily and on-demand backups Unlimited storage Complete status monitoring Direct restore, built for the end-user Most-complete restores


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Are you safe in Google Apps? You’ve made the move to Google Apps! But are your files 100% protected?


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“Only when they experience data loss do they ask the question, ‘Who is responsible for backing up my data?’ It’s time for infrastructure and operations (I&O) leaders to stop leaving the door open to data loss and start proactively protecting cloud data — before it’s too late.” Rachel Dines Principal Analyst, Forrester Top reasons for SaaS data loss 1. Human error 2. Sync malfunctions 3. Hackers 4. Malicious insiders


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Deleted Google Apps data is gone forever If you've deleted a message permanently, by clicking Delete Forever in your Spam or Trash, you won’t be able to recover the message using the Gmail interface. Recovering deleted messages support.google.com/gmail/bin/answer.py?hl=en&answer=132652 Anything permanently deleted from Google Drive can't be recovered. File deletion and recovery policy support.google.com/drive/bin/answer.py?hl=en&answer=2405957 Delete will permanently erase the calendar. (No one, including those who are sharing or subscribing to the calendar, will be able to access it anymore.) Recovering deleted calendars support.google.com/a/bin/answer.py?hl=en&answer=1084819


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Your responsibility It’s up to Google Apps administrators and even users to make sure that their data is covered by a robust security plan. So what can you do?


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Your 13-Step Plan


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1 STEP Enable multi-factor authentication


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2 STEP Use a password manager to generate & store good passwords


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3 STEP Use multiple passwords across accounts


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4 STEP Change your passwords regularly


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5 STEP Don’t link your accounts


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6 STEP Be smart about sharing


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7 STEP Be wary of scams and potential hacking threats Which one is the phishing page? Source


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8 STEP Install and update anti-virus and malware software


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9 STEP Check for secure technology and encryption in your cloud apps


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10 STEP Keep up with the latest cyberthreats in the news


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11 STEP Use Spanning Backup to back up everything and everyone Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial


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12 STEP Check the status of your backups with Spanning Backup Start your 14-day free trial of Spanning Backup at http://www2.spanning.com/startafreetrial


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13 STEP Regularly schedule and run data security tests


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Presented by Thank you! For more info, go to spanning.com spanning.com Start a trial: http://spanning.com/free-trial Request a demo: http://www2.spanning.com/demo-request http://spanning.com/free-trial http://www2.spanning.com/demo-request


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