Microsoft Office Word 2010


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1 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 1 Introduction to Word 900igr.net


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Objectives Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 2


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Objectives (continued) Display a document in different views Prepare a document for distribution Modify document properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 3


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Word Processing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 4


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The Word Window Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 5 Zoom slider Rulers Scroll bar Title bar Quick Access Toolbar View buttons Status bar


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Word Wrap Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 6 Hard returns Soft returns Soft returns Hard returns


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Keyboard Shortcuts Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 7


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Toggle Switches Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 8 Show/Hide Hard return Tab Space between words


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Page Breaks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 9 Show/Hide on Hard page break marker


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Page Numbers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 10 Format Page Numbers Placement options Gallery


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Page Numbers (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 11 Start numbering on page Click to display formats Page Number


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Cover Page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 12 Cover Page More cover pages Gallery


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Customize Word Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 13 Categories Descriptions


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Headers and Footers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 14 Display options Fields to insert Header area Footer area Formatting options Position options


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Sections Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 15 Section Breaks Breaks Page Layout tab


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Sections (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 16 Link to Previous active Previous Next Section number


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Watermarks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 17 Watermark Watermark Watermark options


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Spelling and Grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 18 Contextual spelling error Possible spelling error


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Document Views Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 19 Print Layout Full Screen Reading Draft Web Layout Outline


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Zoom Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 20 Percent Magnification Page view layout Zoom slider


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Save a Document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 21 Word 97 – 2003 Save as type arrow


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Compatibility Mode Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 22 Compatibility Mode


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Compatibility Checker Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 23 List of incompatible items


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Backup Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 24 Check to enable AutoRecover Time between AutoRecover saves Location of the AutoRecover file


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Backup Options (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 25 Advanced Backup option


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Document Inspector Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 26 Inspect Inspectors Check for Issues


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Printing Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 27 Select printer Number of copies Settings Preview Next Previous Zoom


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Document Properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 28 Document Properties panel Close Properties arrow


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Summary Word processors have features that make it easy to create documents. Consider both the content and look of the document. Create copies of documents and back up changes at every opportunity. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 29


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Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 30


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Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 31 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.


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32 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 2 Document Presentation


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Objectives Apply font attributes through the Font dialog box Control word wrapping Set off paragraphs with tabs, borders, lists, and columns Apply paragraph formats Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 33


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Objectives (continued) Understand styles Create and modify styles Format a graphical object Insert symbols into a document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 34


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Typography Typeface or font Serif Sans serif Monospaced Proportional Type Style Regular Bold Italic Bold italic Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 35


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Font Attributes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 36 Size Font Style Color Special Effects Preview


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Font Attributes (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 37 Text Effects Text Effects Effects


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Character Spacing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 38 Advanced Spacing Preview OpenType settings


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Change Text Case Sentence case lowercase UPPERCASE Capitalize Each Word tOGGLE case Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 39 Change Case


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Text Highlighting Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 40 Text Highlight Color arrow


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Word Wrapping Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 41 Date wrapping Phone number wrapping Nonbreaking hyphen Nonbreaking space


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Paragraph Formatting Alignment Indentation Tab stops Line spacing Pagination Borders Shading Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 42


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Set Tabs Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 43 Tab selector Tab position Show or hide ruler


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Leaders Characters Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 44 Paragraph Dialog Box Launcher Leader characters Dot leaders


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Borders and Shading Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 45 Borders tab Line style Preview Line color Line width Horizontal Line Page Border tab


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Borders and Shading (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 46 Shading tab Preview Fill color Shading options


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Bullets and Numbers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 47 Bullets Numbering Multilevel List Live Preview Define New Bullet


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Columns Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 48 Preset columns Number of columns Spacing between columns Column width


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Nonprinting Formatting Marks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 49 Regular space Nonbreaking space Regular hyphen Nonbreaking hyphen End of paragraph Tab


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Text Alignment Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 50


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Paragraph Indents Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 51 Hanging indent First line indent Measurement for indent


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Line and Paragraph Spacing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 52 Line spacing Paragraph spacing Before the paragraph After the paragraph


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Widows and Orphans Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 53 Lines and Page Breaks tab Widow/Orphan Control Keep with next Keep lines together


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Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 54 Styles pane Styles Dialog Box Launcher Quick Style More


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Styles (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 55 Show Preview Style Inspector New Style Manage Styles Options


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Modify Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 56 Style name Preview Format specifications Format


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Style Pane Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 57 Styles to show


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Outline View Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 58 Outline Paragraph expanded Paragraph collapsed Outline view controls


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Graphical Objects Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 59 Sizing handles Original size graphic Size group Scale Lock proportions


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Text Wrapping Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 60 Wrap Text


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Picture Quick Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 61 Pictures Styles More arrow Original Soft Edge Oval


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Cropping Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 62 Cropping handles Portion to discard Original photograph Crop


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Contrast and Brightness Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 63 Presets Brightness Contrast


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Symbols Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 64 Symbol Symbol gallery More Symbols


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Summary Typography gives your document a polished, professional look. Alignments, indentation, and line spacing make the document readable. Styles provide consistency. Graphics enhance the document. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 65


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Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 66


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Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 67 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.


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68 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 3 Collaboration and Research


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Objectives Insert comments in a document Track changes in a document Acknowledge a source Create and modify footnotes and endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 69


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Objectives (continued) Insert a Table of Contents and Index Add other reference tables Create cross-references Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 70


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Inserting Comments Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 71 Comment Markup balloon Initials of reviewer


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Reviewing Pane Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 72 Reviewing Pane Reviewing Pane arrow Previous Next


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Show Markup Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 73 Show Markup


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Tracking Changes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 74 Track Changes active Reviewer’s name, date and time of revision Changed lines Markup balloon for deletion Accept Reject


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Markup Views Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 75 Original: Show Markup selected Deleted text Inserted text Display for Review arrow


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Customize Track Changes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 76 Track Changes arrow


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Acknowledging a Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 77 Insert Citation Type of Source Fields for bibliography


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Share and Search for Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 78 Master List Current List


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Bibliography Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 79 Bibliography


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Writing Styles Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 80 Style arrow Common writing styles


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Footnotes and Endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 81 Footnote text Footnote number Separator line


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Footnotes and Endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 82 Footnotes & Endnotes Dialog Box Launcher


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Table of Contents Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 83 Fancy Formal Modern Simple


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Index Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 84 Fancy Formal Modern Simple


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85 Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 4 Document Productivity


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Objectives Insert a table Format a table Sort and apply formulas to table data Convert text to a table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 86


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Objectives (continued) Select a main document Select or create recipients Insert merge fields Merge a main document and data source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 87


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Tables Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 88 Column Row Cell


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Insert a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 89 Insert Table Size in rows and columns Select cells for table size


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Select a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 90 Table Move handle Design Layout


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Insert and Delete Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 91 Layout Insert commands Delete


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Merge and Split Cells Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 92 Merge Cells Split Cells Selected cells


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Change Height and Width Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 93 Wrapped data Table Column Width Table Row Width


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Formatting a Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 94 More Table Tools Design Styles Borders Shading Live Preview


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Table Position and Alignment Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 95 Properties Table alignment options Custom indent Text wrapping options Cell alignment options Text Direction Cell Margins


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Sorting and Applying Formulas Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 96 Formula calculates total Sorted by date


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Calculate with Table Formulas Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 97 G3 G12 Formula to calculate total Formula Number format


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Sort Data Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 98 Sorted in ascending order by date


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Sorting Data (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 99 Sort by list Header row selected Table data selected


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Convert Text to Table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 100 Table Number of columns


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Mail Merge Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 101 Merge fields


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Mail Merge (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 102 Fields to merge


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Mail Merge (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 103


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Selecting a Main Document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 104 Wizard Categories of documents


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Using the Wizard Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 105 Next Directions Previous


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Selecting Recipients Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 106 Record Fields Header row


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Create a Data Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 107 Customize Columns New Entry New record Delete Entry


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Editing a Data Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 108 Name of Data Source Edit Recipient List Edit


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Using an Excel Worksheet Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 109 Select Recipients Excel Files


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Using an Access Database Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 110 Field names Data in table format


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Database Tables and Queries Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 111 Query results Database table


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Match Fields with Database Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 112 Match Fields Fields in the recipient list Database fields


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Sorting and Filter Records Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 113 Sort Filter Remove check to omit recipient Additional options


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Sorting the Data Source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 114 Available fields Sort order Sort Records


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Inserting Merge Fields Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 115 Merge field Available fields in data source


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Merging Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 116 Documents merged Merged fields


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Merging to E-mail Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 117 Finish & Merge Select Recipients


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Summary Tables organize information, making it easy to read and understand. Mail merges save time and energy when preparing personalized documents. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 118


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Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 119


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Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 120 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.


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Figure Captions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 121 Numbering Insert Caption Label Chart selected


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Table of Figures Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 122 Insert Table of Figures Tab leader style Formats


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Table of Authorities Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 123 Selected text Mark the selected entry Mark all entries to the same case in document Case denoted by braces Mark Citation


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Cross-References Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 124 Insertion point where page number will display Cross-reference Reference type Hyperlink Reference element


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Summary Collaboration features enable you to insert comments and track changes in a document. Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources. Supplemental document components assist readers in finding information. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 125


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Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 126


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Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 127 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.


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