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Why Drupal 8 Is a Game Changer for Higher Education

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Why Drupal 8 is a Game Changer for Higher Education September 9, 2015


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Why Drupal 8 is a Game Changer for Higher Education →  Chris Hartigan, VP Higher Education, Acquia →  John Kealy, Website Support Manager, UCSF →  Chris Miller, Solutions Architect, Acquia


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What is Drupal 8? →  The next release of the most popular content management system in higher education →  An evolved digital platform that institutions can use to deliver exceptional online experiences to all constituents →  A reason to get really excited about the future of digital at your school!


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What Does the Institution of Tomorrow Look Like, Digitally? Colleges   →  Integrated? →  Branded? Community   →  Centralized? →  Controlled (Governance)? Departments   Main  .EDU   Students   Admissions   →  Optimized? →  (More) Cost Effective? →  Seamless experience? Faculty   Alumni  


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What Does the Institution of Tomorrow Look Like, Digitally?


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Today’s Reality?


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Today’s Reality? 19  Schools  &  Colleges   12  Brand  Experiences   6  CMS  SoluCons     (Integrated?  Centralized?  OpCmized?  Cost  effecCve?  Seamless  experience?)  


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Digital is the Next Enterprise Platform on Campus →  Payroll →  HRM Distributed 1970’s 1980’s →  Financial Aid 1990’s →  Student Information 1990’s →  Portal Early 2000’s →  LMS Mid / Late 2000’s →  CRM →  Digital Enterprise Late 2000’s 2015…


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Why Drupal 8 is a Game Changer for Higher Education Drupal 8 represents an extraordinary opportunity for colleges and universities. It provides institutions with the ability to drive an enterprise digital strategy from a single, centralized platform that can support all campus requirements.


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Why Drupal 8 is a Game Changer for Higher Education →  John Kealy, Website Support Manager, UCSF


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Plan for Success and Level Up →  Upgrade provides a clean slate →  Improve your business process →  Reach out to business partners to plan →  Effective planning gains economies of scale


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UCSF’s Drupal 6 Hosting →  Very little community coordination →  No cross campus sharing of code →  All sites were custom builds §  Costly ($15,000 -$150,000 per site build) §  Difficult to maintain (full time employee to manage > 40 sites) →  No hosting intake process


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Service Improvements →  Monthly Drupal Users Group meetings (2012) →  Better Coordination between schools and central IT (Summer 2012) →  Standard Install package (Winter 2013) →  Self service site request form (Winter 2013)


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UCSF Drupal Hosting Growth 1000   900   800   700   600   500   400   300   200   100   0   2011   2012   2013   2014   2015  (est)   Sites  Created   0   0   309   194   324   Starter  Kits  Site  Built   0   0   215   135   228   Sites  Hosted   26   59   493   609   933  


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UCSF Drupal Hosting Costs   2011 2012 2013 2014 26 59 493 609 Platform Provider Cost $34,000 $84,000 $108,500 $100,000 Approximate FTE Cost $80,000 $160,000 $240,000 $320,000 Hosting Total $114,000 $244,000 $348,500 $420,000 $4,385 $4,136 $707 $690 Number of sites Cost/Site


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Why Not Coordinate in Drupal 7? →  Everyone has existing approach §  Changes to current stack are hard §  Creates winners and losers on decisions →  Current sites still need TLC


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Advantages of Planning for Drupal 8 →  We are all in planning stage for 8 →  All need to develop Drupal 8 distributions →  Drupal 8 improvements disrupt current approaches →  No winners and losers on architecture choices →  Drupal 8 lifespan 6-10 years (more time for ROI)


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Planning For Drupal 8: Goals →  Provide a useful service →  Save UC time and money →  Create more secure webhosting environment →  Standardize development practices §  Create shared best practices §  Create shared stack of modules/functionality §  Develop talent pool with common skills


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Planning For Drupal 8: Challenges →  Cross UC coordination →  Building scalable governance/coordination §  Making joint decisions §  Coming up with common funding →  Building scalable architecture →  Creating a flexible central “stack”


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Why Drupal 8 is a Game Changer for Higher Education →  Chris Miller, Solutions Architect, Acquia


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Drupal 8: ~6 Critical Issues Left!


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Drupal 8 Benefits Everyone… →  Content Authors →  Site Builders →  Developers →  Designers →  End Users


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Drupal8.edu/platform →  Enable centralized development teams §  Common features and distributions →  Empower distributed content creation →  Create Once, Publish Everywhere (COPE) →  Mobile & Services →  Multilingual & Localization →  508 Compliance


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Drupal 8: Opportunities →  Enhanced functionality included in Drupal core New theming framework Mobile first Improved administrative and publishing experiences §  Native multilingual §  Robust configuration management §  §  §  →  New innovations will occur in D8 §  §  §  New features and functionality Enhancements to core New modules →  Performance improvements §  Improved caching strategy →  Developer resource onboarding made easier; more accessible §  §  §  Ability to build a team more quickly New architecture allows PHP or Object Oriented developers to learn Drupal more easily Front end development adopts a more common standard


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Drupal 8: Challenges →  Rebuilt Drupal 8 codebase requires developer lead time →  Theming, while simplified, is different →  Waiting for “Contrib” to port modules to Drupal 8 →  Some migration required to move from Drupal 6 & 7


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Why Drupal 8 is a Game Changer for Higher Education September 9, 2015


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