Ten Tips to Make You More Productive in Excel

If you like this presentation – show it...

Slide 0

OFFICE 2016. EXPLAINED. Ten Tips to Make You More Productive in Excel Make sure you know these 10 Excel tips to make your use of Excel more streamlined and efficient. GET STARTED Quick Tips!

Slide 1

TIP 1 Press Ctrl-Enter to keep the active cell in place Enter + Ctrl Pressing Enter by itself moves the active cell below the one you are working in. Keeping the active cell in place allows you to perform additional actions like copying the cell contents, such as a formula, to the rest of the cells in the column quickly. NEXT SLIDE

Slide 2

TIP 2 Don’t capitalize function names when you type them Caps Lock Shift If you are using a single function by itself, there’s no need to hold down the Shift key or press Caps Lock when you type the function. NEXT SLIDE

Slide 3

TIP 3 Don’t use a right parenthesis when typing a single function There’s also no need for the closing or right parenthesis when you’re using a function by itself. Excel will add that for you automatically. NEXT SLIDE

Slide 4

TIP 4 Don’t use the Collapse button in dialog boxes There’s no need to use the Collapse button in dialog boxes. For example, when you’re selecting cells to define a range of data, you can just click once in the field in the dialog box to make it active and then select your data. NEXT SLIDE

Slide 5

TIP 4 Note: This is what it looks like if you click the Collapse button. But you don’t have to. Instead, just click in the field and then select the range. NEXT SLIDE

Slide 6

TIP 5 Right-click a column or row to bring up the shortcut menu. Instead of clicking to select a row or column and then choosing an option such as formatting the cells, right-click or Ctrl-click the row or column to quickly access the shortcut menu. NEXT SLIDE

Slide 7

TIP 6 If you need to format cells, select them and then right-click to activate the mini toolbar No need to select the cells and then go back to the Home tab and find the formatting options when you can get to them quickly right next to the cells you want to format. NEXT SLIDE

Slide 8

TIP 7 Press Shift+F10 to activate the shortcut menu and not the mini toolbar. Shift + F10 Sure, you can right-click to activate the shortcut menu–but you can keep your hands on the keyboard and activate it by pressing Shift+F10 instead. NEXT SLIDE

Slide 9

Ctrl TIP 8 Press Ctrl+Shift+F1 to jump to a full-screen display + Shift + F1 When you want to put all of your focus and attention on the contents of your Excel doc or when you need to display or present your spreadsheet, press Ctrl+Shift+F1 to go to full screen view. Press again to return to normal view. NEXT SLIDE

Slide 10

TIP 9 Format an Entire Column to get more useful stats in the Status bar If you have columns with text headers and data in them, you don’t have to just select the data or numbers to apply a formatting change. Just click on the column (or row) letter and change to your desired formatting options. Number formatting won’t affect the appearance of text and when you select the entire column or row with the same formatting, you get better stats in the Status bar. NEXT SLIDE

Slide 11

TIP 10 Create a chart without selecting a group of cells If the cells that you want to use to create a chart are surrounded by blank cells, click on any one of them and press F11 to create a chart on a separate sheet or press Alt+F1 to create a chart on the current tab. NEXT SLIDE

Slide 12

There you have it–10 tips that you can use every day in Excel. FOR MORE TIPS ON GETTING THE MOST OUT OF EXCEL, VISIT LYNDA.COM/EXCELTIPS

Slide 13