Excel Document Recovery to the Rescue

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Excel® 2016 Document Recovery to the Rescue Cover image © For Dummies is a registered trademark of John Wiley & Sons, Inc. All other trademarks are the property of their respective owners.

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Excel 2016 Document Recovery to the Rescue ® E xcel 2016 offers a document recovery feature that can help you in the event of a computer crash. The AutoRecover feature is set to automatically save changes to your workbook every ten minutes. You can shorten or lengthen this interval as you see fit. To adjust the interval: • Choose File ð Options ð Save to open the Excel Options dialog box with the Save tab selected. • Use the spinner buttons or enter a new automatic save interval into the text box marked Save AutoRecover Information Every 10 Minutes before clicking OK. It should be noted that the AutoRecover feature only works on Excel workbooks that you’ve saved at least one time, so it’s important that you get into the habit of saving new workbooks very shortly after starting to work. In the Event of a Computer Crash After a computer crash, a Document Recovery task pane is displayed the next time you start Excel after rebooting the computer. This task pane shows the available versions of the workbook files that were open at the time of the crash. The original version of the workbook file is identified, including when it was saved, as is the recovered version of the file (displaying an .xlsb file extension) and when it was saved. To open the recovered version of a workbook, position the mouse pointer over the AutoRecover version and click its drop-down menu button followed by Open. After you open the recovered version, you can then save its changes by selecting the Save button on the Quick Access toolbar or by choosing File ð Save. To save the recovered version of a workbook without bothering to first open it, click the recovered version’s drop-down button in the Document Recovery task pane, and then choose Save As. To abandon the recovered version permanently (leaving you with only the data in the original version), click the Close button at the bottom of the Document Recovery task pane. When you do this, an alert dialog box appears, giving you the chance to retain the recovered versions of the file for later viewing. To retain the files for later viewing, select the Yes (I Want to View These Files Later). To retain only the original versions of the files shown in the task pane, select the No (Remove These Files. I Have Saved the Files I Need). For additional tips on Excel 2016 and more, visit www.dummies.com.

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