Top Productivity Working Hacks

If you like this presentation – show it...

Slide 0

Top Productivity Hacks By Jan Rezab Serial Entrepreneur, Founder of

Slide 1

How to Approach Work? Time is relative. How we experience time is also relative. And what we can manage in given time is completely up to us. That’s why try hard to learn do everything faster and get done more in less time.

Slide 2

Think in “Blocks” My actual calendar internal external

Slide 3

As people, we are short on time… 1 hour = 1 block 16 a day x 365 days 5 840 = blocks

Slide 4

If you give up 1 hour of sleep, you get +365 extra blocks per year

Slide 5

I try to plan my day perfectly so every block counts

Slide 6

My Overview in 2015 3700 hrs worth of work 1100 hrs (with a lot of overlap!) working online 800 hrs external meetings 500 hrs traveling 1300 hrs internal meetings

Slide 7

Why do I live according to these principles?

Slide 8

“We have a certain limited amount of productive years on this planet.” 20 years 20 years giving it away education 20 years making money

Slide 9

I started my first company when I was 14. Messed it up, learned a lot and started over. I’m 29 and have been working for 15 years now.

Slide 10

Distribution of my Online Time 1 420 hrs online in 2015 Communication 30 % Entertainment 21 % Business 11 % Social Networking 9% Design 7%

Slide 11

Communication Entertainment ... and I try to make Business as productive as possible Social Networking Design

Slide 12

My business relies on perfect communication. I make sure to have inbox zero. COMMUNICATION

Slide 13

Managing 800 Pesky Emails a Day DELETE “SPAM” FIRST Delete all the emails that are clearly irrelevant straight away. USE FILTERS I’ve built my own set of filters, identifying urgency, responsibilities and ownership etc. PRIORITIZE I always handle the external messages first. The client goes first. SET THE RULES If someone is CC’s you in an irrelevant email, remind them not to do that. COMMUNICATION

Slide 14

Using Productivity Tools I use email extensively, but it’s only one of the channels I use for communication. Plain text in general does not always convey the enthusiasm or urgency. This is why I think internal social networks and social messaging platforms are going to replace email. Wunderlist Podio Slack COMMUNICATION

Slide 15

Social Networks is another great channel for communication. But don’t get too carried away. Focus. SOCIAL NETWORKS

Slide 16

How to Manage Your Social Find 5 minutes every 2 - 3 hours to check for updates. Turn off all notifications. They just keep you from working. If you have an important announcement to make, dedicate more than 30 minutes Don’t mistake social messaging for social networking. I believe social messaging and internal social networking are key - and it will eventually replace email. SOCIAL NETWORKS

Slide 17

Sometimes you need to handle things in person. MEETINGS

Slide 18

Design a Productive Meeting I think of every meeting is a time investment. Make sure you invest it effectively. Agenda: focus on the goal. Always try to give more than you take. Make sure next steps are clear. Do an immediate follow-up. The best live by this: I had a meeting with a CEO of one of the largest advertising companies in the world and as I was writing the follow-up, he beat me to it just 46 minutes after the meeting. MEETINGS

Slide 19

There are some activities you can combine. ACTIVITY COMBO

Slide 20

My Favorite Activity Combos TV Shows & Workouts Driving & Phone Calls Flight Time & Emails Walking & Emails ACTIVITY COMBO

Slide 21

Find a great Executive Assistant. Someone you can trust! EXECUTIVE ASSISTANT

Slide 22

Stellar EA Workflow Give your EA full access to your email account and calendar, and allow them to send emails and other messages on your behalf. Set the rules very carefully (e.g. emails must be approved before they’re sent). Make sure your EA has your back. (If you are in a meeting, your EA has to be able to reply urgent things). EXECUTIVE ASSISTANT

Slide 23

Business travel doesn’t have to be a pain. BUSINESS TRAVEL

Slide 24

Flying 1 000 000 km in 5 years... ...taught me to squeeze maximum work into my schedule. This means I try to do as much work when I am away from my family as possible and leaves me more time to spend with my dear ones when I am back. BUSINESS TRAVEL

Slide 25

Travel Scheduling Tips Prioritize. First take the meetings you really want and need – for those, move your schedule around. International travel time is a problem – if you live in Europe, try and make trips to East Coast, West Coast, and maybe Mexico City in one go. BUSINESS TRAVEL

Slide 26

Sometimes, it can feel exhausting. So find time for relax & creativity! CREATIVITY

Slide 27

Time for Creativity! Planes and conferences work great for me. Inspirational talks do too, but they don’t give the same kick and vibe. When at home, leave the office by 6 PM at the latest. Be with your family and friends, and start working again after the kids go to bed. It will help clear your head, and more ideas will come in the 8PM+ work session. CREATIVITY

Slide 28

Need an Extra Month while Having Fun? I love TV shows but watching those would take up to much of my time. So I watched all the TV shows last year at double play speed. In the end I watched around 600 hours worth of content, saving 300 hours = 28 productive 12 hour work days. CREATIVITY

Slide 29

Work-life balance is challenging at times. Having a supporting family and co-workers is crucial. TAKEAWAY

Slide 30

Don’t forget your health. Find time to relax and exercise. TAKEAWAY

Slide 31

And most importantly, be productive so that you can spend more time with the ones you care about. TAKEAWAY

Slide 32

Thank you! Follow Me @janrezab janrezab janrezab

Slide 33